11/24/2023 0 Comments Keeping minutes for a meeting![]() ![]() ![]() The date and the time the meeting is called to order.Generally speaking, these are the items that the minutes-taker should focus on recording during the meeting time. You will be able to cull through these notes at a later time to get at the most important information. ![]() When in doubt over whether an item needs to be recorded, go ahead and write (or type) it down. Once the meeting has begun, make sure that you’re actively recording the stages of the meeting. Do you want to present it in sections or bullets? What styles have been used in the past? Does your company have any by-laws that specifically pertain to minutes taking? Taking Effective Notes Take some time to think about what format your minutes will take. Here are the five steps for taking meeting minutes: Formatting and Preparation The minute-taker need not record anything that could be viewed as subjective-in fact, they should avoid using adjectives and adverbs to ensure that they’re only recording factual information from the meeting at hand. The purpose of taking board meeting minutes is mostly to provide a legal record of motions, votes, next steps, the progress of action items, etc.įor that reason, it’s important that the minute-taker follow along closely with the movement of the meeting and the decisions made within it. The individual who is taking the minutes needs to be keenly aware of what is happening during the board meeting, but they won’t be expected to quote everything that their fellow board members have said. For many people, the phrase “taking minutes” can be intimidating. ![]()
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